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College of Food, Agricultural, and Environmental Sciences

Injury Reporting Procedures

OSHA regulations require that certain types of injuries and associated information be reported and appropriate records maintained. The following procedures should be utilized in the event of any incidents resulting in injuries requiring treatment more extensive than first aid. OSU Employees are also encouraged to record even those injuries that do not require treatment beyond first aid, although those reports should be forwarded directly to the OSHA Program Coordinator. OSU Employees are also encouraged to report "near misses" to supervisors to aid in incident prevention.

The first step is to determine the proper reporting process for the injured individual:

Student Injuries (Non-Employee)

Includes: Undergraduate Students, Unpaid OSU Student Interns  and Self-Funded Graduate Students
Student injury reporting should be addressed following these guidelines: Student Injury Reporting Guidelines.


Program Participant / Volunteer Injury Reporting (Non-Employee)

Program Participant injury reporting should be addressed following these guidelines: Particpant Injury Reporting Guidelines


OSU Employee Injuries

Includes: Faculty, Staff, Student Employees, Paid Interns, and Graduate Students provided a stipend or compensation.
In the event of a work-related injury, please see one of the medical providers recommended by your employer listed below and follow these important steps:

1. Report the injury immediately to your supervisor.

2. Complete the Ohio State Employee Accident Report

3. Select a medical provider from the following list for immediate care.

4. For additional providers, call CareWorks Consultants at 1-888-647-3815 from 8:00 a.m. - 5:00  p.m.

Ohio State Employee Health Services
McCampbell Hall, 2nd Floor    1581 Dodd Drive
(614) 293-8146 Hours: Monday–Friday,7:30a.m.-4:00p.m.

After Hours Urgent Care
Martha Morehouse Medical Plaza
2050 Kenny Road    2nd Floor, Suite 2400, Pavilion
(614) 685-3357 Hours: Monday - Friday, 5:00 p.m. – 11:00 p.m. Saturday & Sunday, 10 a.m. – 6 p.m.

For serious injuries that need emergency medical attention:

Employees in need of emergency care as the result of a workplace injury/illness should go to the Wexner Medical Center or University Hospital East Emergency Departments.

The decision to seek emergency medical treatment should consider whether emergency services would be obtained if the injury/illness was not work-related. In other words, would you go to the Emergency Room if the same injury ocurred at home?

Ohio States’ Wexner Medical Center - Emergency
University Hospital
410 West 10th Avenue    Columbus, Ohio    43210
(614) 293-8000

University Hospital East
1492 East Broad Street    Columbus, Ohio    43205
(614) 257-3000

In the event of a work-related life threatening injury or illness, seek medical care at the closest hospital emergency department regardless of a physician network affiliation or BWC certification status.

Regional campus employees should seek treatment at the designated local health provider.

Injury Reporting

Employees who are injured on the job or become ill as the result of a workplace exposure are required to complete an OSU Employee Accident Report and notify his/her supervisor.

The Employee Accident Report must be completed for every work-related accident or illness. This report will:
1. Assist employees in obtaining immediate medical treatment
2. Inform supervisor/charge person of accident
3. Be recorded for follow-up and future prevention

Below are guidelines for completing this form (please print neatly in ink or complete electronically)

Employee Responsibilities:
1. Immediately notify supervisor/designated charge person of work-related accident or illness.
2. Fully complete “Employee Information” and “Accident Information” sections, sign, and date the report.
3. Give form to supervisor/charge person for signature.
4. Seek medical treatment if necessary

Supervisor/Charge Person Responsibilities:

1. Complete “Supervisor/Charge Person” section, sign and date the report. If the employee needs or desires medical treatment, assist in thearrangement of appropriate care (see “Medical Treatment” section below).
2. Complete the "Supervisor Accident Analysis Report" (see page 4 of the report) New in 2015
3. Make a copy of this report for your records, provide the original to the employee, and immediately submit a copy of this completed accident report to Integrated Absence Management and Vocational Services by either fax or e-mail, as indicated below.

Submit report to:
(1) Integrated Absence Management and Vocational Services: Fax: 614-688-8120 or email:    

(2) Supervisor/Department    

(3) Injured Employee

OSU Injury Reporting Packet
OSU Employee Accident Report
The Office of Environmental Health and Safety: Employee Accident Reporting

For further information, feel free to contact the appropriate office listed below.

Columbus Campus, OSU Research Farms and OSU Extension
      Kent McGuire
      CFAES Safety and Health Coordinator
      260A Agricultural Engineering Building
      590 Woody Hayes Drive
      Columbus, OH 43210-1064
      Phone: 614-292-0588
      Fax: 614-292-9448

Wooster Campus and Research Stations     
      Seth Walker
      Environmental Health and Safety
      OARDC,  Wooster, OH 44691
      Phone: 330-263-3665


Reviewed / Updated: 10/12/20 K. McGuire